Fictional property, guest and events.
Sample incident report
This is what a report looks like after an officer describes an event in their own words. Every field comes from the account below — what was not said is listed as missing.
Reference
SAMPLE-0001
Property
Grand Marina Hotel (sample property)
Time
23:40
Location
Room 812
Category
Theft / loss
Status
Under review
Officer's account (verbatim)
At around 23:40 a guest from room 812 came to the front desk and said her wallet was missing from the room safe. The night manager was informed and I checked the corridor CCTV. Housekeeping confirmed nobody entered the room after 19:00. The guest was escorted back to her room and the room was secured.
Persons involved
- • Guest, room 812 (reporting person)
- • Night manager (informed)
- • Housekeeping (confirmed no entry after 19:00)
Actions taken
- • Night manager informed
- • Corridor CCTV checked
- • Housekeeping access confirmed: nobody entered after 19:00
- • Guest escorted back to her room
- • Room secured
Missing information
- • Date of the incident
- • Guest name (as permitted by policy)
- • Time the night manager was informed
- • Result of the CCTV check
- • Room safe audit log not mentioned
- • Whether police were informed or the guest wished to report
Recommended follow-up
- • Record the result of the CCTV review
- • Request the room safe audit log
- • Confirm with the guest whether she wishes to report to police
- • Manager to review and close the report
Sample data. Severity and closure are confirmed by a manager; the report never states facts the account did not contain.